AV instructions for PowerPoint presentation

v      Speakers are kindly asked to observe that only computers provided by the congress may be used for showing presentations. It is not possible to run any presentation from your own laptop. Overhead projection, slide projection or flipcharts is not available. There is no connection for sound.

v      All PowerPoint presentations must be handed in at the Speakers Preview Room. The supported data media to upload your presentation from are: CD, DVD (as data-storage-medium) and USB-memory stick.

v      We urge all presenters hand in their presentations early and preferably the day before. You may return and edit your slides later. Any presentation being uploaded later than 2 hours before the start of a session is done at own risk.

v      A disclosure of conflict of interest slide must be included in the PowerPoint presentation. Download the template and read more here. Please include the slide as the initial slide, or directly after the title slide.

v      All presentations are loaded into a PowerPoint handling system that will store and distribute your presentation(s) to the session hall in time for your session.

v      The PowerPoint handling and distribution system is optimised for MS PowerPoint 2010 (Office 2010) and the presentations should be saved as *.ppt or *.pptx.

v      It is not possible to present DVD-movie files. Any movies must be linked from the PowerPoint presentation (as a link). The format for embedded movies “MPEG1 – movies” are preferred (but can also be *.avi, *.wmv ). If Codecs are used, the Code packages DIVx in the current version, which can be found under  www.divx.com, should be chosen.

v      All needed files have to be stored on the data media. This includes movie files that are linked to in the presentation, these files must be saved as separate files on the data media.

v      The fonts that are used in the presentations should be “Latin-based fonts”. If the speaker needs special fonts, they should be stored as “embedded fonts” with the presentation (File -> save as “name of presentation” and under “tools” ->save options mark the checkbox “embed True type fonts” and select “embed all characters”).

v      When using mathematical symbols please use these which are available under Latin fonts (unicode or DOS: Western Europe). These can be shown without any problems in Office 2010.

v      The computers and projectors will be set up and optimised for 1024 x 768 resolutions.